Privacy Policy

1. Introduction

Welcome to NETMINDING.net ("we," "us," or "our"). We respect your privacy and are committed to protecting your personal data. This privacy policy explains how we handle any personal information when you use our website or booking system.

2. Data Controller

NETMINDING.net
Weidenröschenweg 4, 51519 Odenthal
Germany
info@netminding.net

3. Information We Collect

3.1 Website Usage

Our website is designed to collect minimal personal information. However, please note:

• IP Addresses: Our web hosting provider may automatically collect and store IP addresses in server logs for security and technical maintenance purposes.
• Cookies: We use only essential cookies necessary for the website to function properly. No marketing or analytics cookies are used without your explicit consent.

3.2 Booking System

When you use our booking system (powered by Cal.com), we collect:

• Name
• Email address
• Phone number (if provided)
• Time zone information
• Meeting preferences and requested time slots
• Any additional information you provide in meeting notes or descriptions

4. How We Use Your Information

We use the information collected through our booking system solely for:

• Scheduling and managing appointments
• Communicating with you about your booking
• Providing our services to you
• Improving our booking experience

5. Legal Basis for Processing

Under the GDPR, we process your personal data based on the following legal grounds:

• Contract: Processing is necessary to fulfill our contractual obligations to you when providing our services.
• Legitimate Interests: We process data based on our legitimate interest to run our business effectively.
• Consent: Where required by law, we will only process your data with your explicit consent.

6. Data Sharing and Third Parties

6.1 Cal.com

We use Cal.com as our appointment scheduling service. When you book an appointment through our website, your provided information is processed by Cal.com according to their privacy policy. Cal.com acts as our data processor, and we have ensured they maintain GDPR compliance.

6.2 Other Third Parties

We do not sell, rent, or trade your personal information to third parties. We may share your information with:

• Service providers who help us operate our business (such as hosting providers)
• Legal authorities when required by law

7. Data Retention

We retain your personal information only for as long as necessary to fulfill the purposes for which it was collected, including:

• Booking data: Retained for [X months/years] after your appointment
• Communication records: Retained for [X months/years]

8. Your Rights Under GDPR

Under the GDPR, you have the following rights:

• Right to Access: You can request copies of your personal data.
• Right to Rectification: You can request that we correct inaccurate information.
• Right to Erasure: You can request that we delete your personal data.
• Right to Restrict Processing: You can request that we restrict the processing of your data.
• Right to Data Portability: You can request that we transfer your data to another organization or directly to you.
• Right to Object: You can object to our processing of your personal data.
• Rights Related to Automated Decision Making: You have rights related to any automated decision-making processes.

To exercise these rights, please contact us at [Your Email].

9. Data Security

We implement appropriate security measures to protect your personal data against unauthorized access, alteration, disclosure, or destruction. We regularly review our security practices to ensure ongoing protection.

10. International Data Transfers

Cal.com may process data outside the European Economic Area (EEA). When this occurs, we ensure appropriate safeguards are in place, including standard contractual clauses approved by the European Commission.

11. Cookies

Our website uses only essential cookies necessary for the website to function properly. These cookies do not track you for marketing purposes and do not require explicit consent under GDPR.

11.1 Cal.com Cookies

Our booking system powered by Cal.com uses a cookie called __clnds which is stored for one year to maintain authentication and provide the booking functionality you requested. This is considered a necessary functional cookie and does not track you for marketing purposes.

Additionally, Cal.com may use session cookies during your booking process. These temporary cookies are essential for the service to function and are deleted when you close your browser.

11.2 Managing Cookies

While the cookies we use are considered essential for providing our services, you can adjust your browser settings to refuse cookies if desired. Please note that blocking or deleting cookies may limit your ability to use our booking system effectively.

12. Children's Privacy

Our services are not intended for children under 16 years of age. We do not knowingly collect personal information from children under 16.

13. Changes to This Privacy Policy

We may update this privacy policy from time to time. The updated version will be indicated by an updated "Last Updated" date. We encourage you to review this privacy policy periodically.

14. Contact Us

If you have any questions about this privacy policy or our data practices, please contact us at:

NETMINDING.net
Weidenröschenweg 4, 51519 Odenthal
Germany
info@netminding.net